Privacy Policy

Last updated: 01/07/25

1. Who We Are

Accounting Partners Ltd is a limited company registered in England and Wales (Company No. 16240543) with our registered office at: 20 Wenlock Road, London, England, N1 7GU.

We are registered with the Information Commissioner's Office (ICO) as a data controller. If you have any questions about this privacy policy or your data, please contact us via our website's contact form.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Full name
  • Business/company name
  • Email address
  • Phone number
  • Number of company directors
  • Number of employees
  • Number of business locations, sites, or properties
  • Approximate number of monthly bank and credit card transactions
  • Postal or billing address
  • IP address and browser/device information
  • Other information you provide in the course of using our services

3. How We Use Your Data

We process your personal data for the following purposes:

  • To respond to your enquiries submitted via our contact form
  • To provide accounting, bookkeeping, and related services
  • To comply with legal and regulatory obligations (e.g. submissions to HMRC or Companies House)
  • To analyse website performance and visitor interaction via tools like Squarespace Analytics

Our lawful basis for processing this data includes contractual necessity, legitimate interests, and legal obligations.

4. How We Share Your Data

We may share your personal data with trusted third parties who help us operate our business, including:

  • Cloud service providers (e.g. Google Workspace)
  • Accounting software platforms (e.g. Xero, QuickBooks)
  • Government bodies (e.g. HMRC, Companies House)
  • CRM systems and marketing tools
  • Website and hosting providers (e.g. Squarespace)

We may also share information with our employees, agents, and professional advisers (such as accountants or legal consultants) to the extent necessary to perform our services or comply with the law.

5. International Data Transfers

Some of our service providers (e.g., Google) may store or process your data outside the UK or EEA. Where this occurs, we ensure that adequate safeguards are in place (such as Standard Contractual Clauses) to protect your information in accordance with UK data protection laws.

6. Data Retention

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, tax, or accounting requirements.

7. Your Rights

You have the right to:

  • Access a copy of your personal data
  • Request correction or deletion
  • Object to or restrict how your data is processed
  • Request data portability
  • Lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

To exercise these rights, please contact us via the contact form on our website.

8. Cookies and Analytics

Our website (currently hosted on Squarespace) may use cookies or tracking technologies to monitor performance and improve user experience. As of now, we do not use a cookie banner, and analytics is limited to built-in Squarespace tools. This may change in the future.

9. Children’s Data

We do not knowingly collect data from children under 18. If you believe a child has provided us with personal data, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website and marked with the date of the last update.